Get company email that is safe for business and can minimize threats of crime such as Spamming, Scamming, Phishing, Malware Propagation, Spoofing.
Email Crime Threats – The use of corporate email generally aims to: separate personal and work matters, to make it look professional and trusted in front of business partners, to increase company productivity and as a formal business communication. This type of fraud by giving offers via email to other people by disguising the sender and sending a virus is called a collaboration between Phishing and Malware Propagation.
As an important form of formal business communication, the threat of email crime needs to be minimized, such as:
- Spamming
- Scamming
- Phishing
- Malware propagation
- Spoofing
Read Examples of Using Secure Emails from Crime Threats by Downloading the File “Zimbra Email Security”
Spamming
In general, spam contains content about the promotion of various products and services. Usually what we know as spam is inbound spam, or spam that enters our mailbox. If we look at the flow, spam is divided into inbound spam and outbound spam.
Inbound Spam
Inbound spam or spam that we are familiar with. This is junk email that needs to be filtered so that our email storage does not fill up quickly and important information is not overlooked. Prevention is by implementing Enterprise Anti Spam & Virus on your Mail Server and doing Bayesian learning on new spams.
Outbound Spam
Outbound spam is a spam delivery activity carried out by your Mail Server. Spam sending is carried out by an email account that has experienced a security breach so that it can be accessed by hackers to send spam using that email account. Outbound spam events are timeless, can occur during the day or at night. We can imagine that in the middle of the night, our email accounts suddenly send thousands of emails, even hundreds of thousands of emails per hour. What will happen?
- The email server will be busy sending a lot of email, even under certain conditions the email server will suddenly shut down.
- If the email server goes down, business communication is interrupted.
- Server IP reputation becomes bad
When the email server IP reputation becomes bad, the email server will be blacklisted by the sender. Where many email servers will check this sender’s blacklist database. If the server’s reputation is bad, the email from the server will be rejected.
Outbound spam can be prevented in the following ways.
- Personally, everyone needs to change passwords regularly
- It is necessary to regularly scan malware on the device used by each email user
- On the email infrastructure side, it is necessary to implement mail security that can self-detect outbound spam activities
- Configure the e-mail server to limit the sending of unreasonable e-mail.
Raise Awareness to Fraudulent Emails by reading “Tips for Avoiding Fraudulent Emails”
Scamming
Scam emails usually contain a very convincing message. This scamming is similar to an SMS containing information on the winner of the lottery, “mom asks for credit”, and the like. This information is a form of scamming that is sent via SMS message.
Email scamming varies considerably, generally it contains something interesting. Good it attracts sympathy, attracts feelings of happiness. Where if we believe it, we will be trapped in a trap mechanism that will lead us to make payments “voluntarily”, like a hypnotized person.
Email scamming is a bit difficult for us to avoid, everyone can receive it, especially if the scammer takes action targeted at certain individuals. For this reason, we need to be careful in trusting information and of course make confirmation several times to the parties concerned.
Phishing
Phishing if spoken is similar to the word phishing, or fishing activity. The deciding factor in fishing success is the right bait. A really attractive bait, a bait that closely resembles a natural target food. In a phishing email, the bait is in the form of false information that seems like reality. Usually sent as if from the authorities such as System Administrators, Bank Officials etc.
This information can be in the form of a call to update targeted account information. Usually the information content is very convincing and includes an information update form. An example of a phishing email can be seen in the following image
To Know About Phishing and How To Eradicate It, Also Read “Email Phishing”
When we click on the URL, we will be directed to a web page that asks for our email credential.
What happens if we get hooked?
If the account that is targeted by our paypal account, we can experience financial losses.
If the account targeted by our email account, there will be account abuse. One of the misuse of accounts is used for sending outbound spam.
For that, we need to be careful about receiving information and making confirmation several times to the parties concerned.
If Mr and Mrs receive a scamming email, we need to immediately report it to the system administrator so that the scamming email content is learned as spam. So that in the future the email content will no longer enter our inbox.
The e-mail system administrator also needs to add SPF records and perform certain configurations on the Anti-spam and mail servers, so that someone cannot be on behalf of the domain name of your company.
Malware Propagation
The world of email and internet communication sometimes feels full of malware, viruses. Your company email system likely includes anti-spam and anti-virus software to protect your work email from email with viruses. However, this software cannot prevent all malicious email and several malicious threats that come from the internet, including:
- Trojan horses
- Virus
- Worms
- Spyware
- Ransomware
What are the Pros of Datacomm Email? Read “Cloud Email Service” and Find Answers
Apart from implementing complex passwords for each of your email accounts, here are things you can do to avoid malicious emails.
Always update the Anti-virus that you use in your computer. Anti-virus updates can keep you from the latest viruses and malware.
Never ever:
– Open emails from unknown senders
– Click any link, except the one you trust
– Opening attachments except from trusted sources. Perform an Anti virus scan before you open it.
Spoofing
Many of us have put in place the basics of email security, so why be vigilant? Email account hacking is so common that almost every day you can get an email from someone you know whose account has been hacked. So, even if you recognize the email address, don’t immediately trust the email content. Do check and check with the person concerned.
Spoofing emails use a fake “From” address. Maybe you received an e-mail from the CEO of your company, or from your doctor’s clinic asking for some of your personal data. Any email requesting personal data should be aware of as a malicious email.
Contact the sender via other media to confirm the request before sending sensitive information. Do not share sensitive data such as passwords, account numbers, credit card information and so on until you have received convincing confirmation.
These email-based crimes can be prevented by making certain configurations so that the email system is safe and reliable. In addition, it is also necessary to have the awareness of email users to always be vigilant of every email and to reconfirm to several related parties as well as to secure the end devices used by regularly updating anti-virus.
One easy step to make your email safer from the threat of e-mail crime and more reliable is to subscribe to the Cloudciti Enterprise Email Service. Cloudciti Enterprise Email Service is a cloud-based email service managed by Datacomm Cloud Business. Guaranteed availability up to 99.9{7ae9dcebd9dd004c164f5ac83492ab0da83c9658891ee56b8436678e90c11220} with a service credit. Equipped with Enterprise Mail Security, making your inbox clean from email spam, scam, spoof, virus, phishing. Apart from that your email reputation is always good. So that your business communication is always maintained.